Randstad Italia Inhouse Services is currently recruiting an Administrative Assistant for a high-profile international client based in Frascati (RM).

The postholder will be in charge of all administrative tasks in support and under the direct authority of the Head of the Office, including the followings:

• Provide administrative support to the Head of the Office, including managing incoming/outgoing correspondence and communication with Departments, Divisions, Sections of all sites

• Maintain the agenda, coordinate the planning of the Head of Office’s meetings and commitments

• Draft and follow up formal correspondence with external organisations (industry, research organisations, international partners)

• Plan and organise Office management meetings, ensuring all relevant documents are uploaded onto an electronic platform, taking minutes, proactively following up the corresponding list of actions defined

• Coordinate with Head of Department’s assistant and Division/Office secretaries to ensure a steady and continuous transfer of information in and out of the Office

• Manage the Office’s electronic document platform, fostering a paperless office

• Interface with on-site services for access, accommodation, facilities, printing and IT services, meeting & VC facilities

• Maintain updated status information on all activities in the Office

• Provide logistical and administrative support for events planning and organisation

• Prepare Mission Orders and internal communications (forms, minutes, memos, signatures) for staff and external experts

• Manage miscellaneous small procurements for the Office and support administrative initiation of other procurements

• Support Communication and office outreach activities including web pages and social media